Key Takeaways
- Use one item code across plans, schedules, quotes, packing and installation.
- Distinguish verified product data from project requirements and open questions.
- Attach dimensioned drawings when a product is custom, modified or installed in a complex location.
A decorative lighting specification sheet should identify the exact fixture, purchased configuration, quantity, location, dimensions, materials, finish, canopy and suspension, electrical data, installation notes, revision, and approval status.
Document Control
Place project name or code, sheet number, fixture item code, revision, date, author, and approval status at the top. A specification without revision control can remain technically detailed but still cause the wrong version to be quoted or installed.
Show superseded sheets clearly and distribute the current revision to the supplier, designer, contractor, electrician and installer as applicable.
Fixture Identification and Location
- Fixture item code and working title
- Product link, handle or approved custom reference
- Room, floor and installation location
- Quantity by type and total quantity
- Related plan, elevation or detail reference
- Purchased size, option and configuration
Dimensions and Mounting
Record overall width, length, height, fixture body height, total drop, canopy dimensions, suspension count, and adjustment range when verified. For wall lights, include mounting centerline and projection. For multi-light layouts, attach a plan showing each point.
State ceiling or wall type, slope, junction-box or feed location, support notes supplied for coordination, and required clearance. Final support and installation remain the responsibility of the project professionals.
Specification Sheet Fields
| Category | Fields | Source |
|---|---|---|
| Identity | Item code, title, product link | Fixture schedule and supplier |
| Size | Overall dimensions, drop, canopy | Product data or approved drawing |
| Appearance | Material, finish, glass or stone | Current option or sample approval |
| Electrical | Voltage, source, control information | Product data and electrician review |
| Installation | Support, feed, access, assembly | Supplier and project coordination |
| Status | Revision, open items, approval | Project document control |
Material, Finish and Variation
Use named options and approved references. Include notes about natural stone veining, handmade glass variation, patina or other expected differences when relevant. Do not turn a representative sample into a promise of exact repetition.
Record which visible components receive each finish. A chandelier may use more than one metal, glass color, stone tone, cord color or canopy finish.
Electrical and Control Data
Include the verified supply requirement, light source, socket or integrated component information, color-temperature option, dimming or switching data, and driver or transformer details when applicable. Do not copy electrical data from a similar product.
Mark any item that requires electrician confirmation. A specification sheet should expose open coordination, not conceal it.
Attachments and Approval Status
Attach the latest dimensioned drawing, canopy plan, finish reference, sample record, installation information and relevant room drawing. Use a short open-items list for unresolved decisions.
The final sheet should show who approved appearance and dimensions and which items still require electrician, contractor or structural review.
Frequently Asked Questions
Is a product-page printout a specification sheet?
No. It may be one source, but the project sheet must identify the purchased option, location, quantity, revision and coordination requirements.
Should pricing be on the specification sheet?
Pricing can be tracked separately. The technical and design identity should remain stable even when commercial terms are revised.
How do I document a custom canopy?
Attach a dimensioned plan with orientation, feed, supports and every suspension point, and reference its drawing revision on the sheet.
Who approves the electrical data?
The supplier provides available product information; the project electrician reviews compatibility and project requirements.
Explore Related Lighting
Crystal Icicles Branch Brass Chandelier
Best for: staircases, high ceilings, hotel lobbies
Fixture size: Dia 31.5 in(80cm) x H 19.7 in(50cm); Dia 39.4 in(100cm) x H 21.7 in(55cm); Dia 47.2 in(120cm) x H 23.6 in(60cm)
Material: Crystal, Glass, Brass or brass-finish metal
Room requirement: Confirm ceiling height, fixture location and clearance against the selected size.
Customization: The product is listed in the Custom Lighting collection; confirm available changes for this exact fixture.
Modern Multi-layer White Alabaster Chandelier for Staircase/Foyer
Best for: staircases
Fixture size: 5 Tier/D53.15""*H118.1"; 6 Tier/D63"*H118.1"; Customized
Material: Alabaster
Room requirement: Confirm ceiling height, fixture location and clearance against the selected size.
Customization: The product is listed in the Custom Lighting collection; confirm available changes for this exact fixture.
Tree Branch Glass Colorful Chandelier
Best for: staircases, high ceilings, hotel lobbies
Fixture size: Dia 23.6″(60 cm) × H 23.6″(60 cm); Dia 31.5″(80 cm) × H 31.5″(80 cm); Dia 39.4″(100 cm) × H 31.5″(80 cm)
Material: Glass
Room requirement: Confirm ceiling height, fixture location and clearance against the selected size.
Customization: The product is listed in the Custom Lighting collection; confirm available changes for this exact fixture.
